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We run a small non-profit, which very generally is an after-school program available for kids to attend throughout the week.
I have been looking into solutions for a simple member management program. We might have a total volume of 100 members (kids) who attend our facility. However, every solution I have been finding either has a large monthly expense or costs $500+!
Our primary goals are to create a member database that can output reports (per day, monthly, annually) of total attendance, but it would be great to also find a solution to be able to sign kids in and out when they arrive and depart.
I have played around with Access, but it's really not a user-friendly solution to be used by the handful of staff members that we have.
Any suggestions would be appreciated. Thanks!
I suggest that you first think about your requirements and how much you can spend on the initial purchase, setup, and ongoing cost of a database. (Don't worry about whether the database will be custom-built or off-the-shelf unless that's one of your requirements.) Then decide which of those requirements are deal-breakers and prioritize the rest. These Idealware articles and reports should help you think about your needs:
If you google the phrase membership management software you'll find other guides.
Once you know what you're looking for and have a budget in mind you can start contacting vendors that look like they might fit. The articles above discuss lots of vendors. )Many of them are focused on donor management, but those systems might work fine for you.) And many of those vendors offer discounts through TechSoup.
RobertForum Moderator Robert L. Weiner ConsultingStrategic Technology Advisors to Nonprofit and Educational Organizationsrobert [AT] rlweiner [DOT] comwww.rlweiner.com
Hello, I was just looking through the community forum and I saw your post looking for a simple membership management program. I read that you tried to use MS Access but found it was not user friendly enough for your needs. I have been a professional MS Access developer for over 20 years and I can tell you that it is possible to create a user friendly system with MS Access but it requires VBA programming which is more than most people want to take the time to learn. I have a Volunteer Managment program that I developed using MS Access that I would be glad to meet with you online to view and see if it has some of the functionality you are looking for and show you what is possible to create using MS Access.
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