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This article from International Center for Journalists is focused on journalists and editors working with journalists and other contributors remotely, but much of its advice is applicable for nonprofits working with remote staff and remote volunteers (virtual volunteering) - or working with staff you see face-to-face but you need to work with online as well. The article is written by the project manager of Chicas Poderosas, a community of women in media spread across 18 countries in Latin America.
For instance, when brainstorming a story or a project with your team, she uses remote visual boards like Jamboard. "Jamboard has virtual post it notes, and allows your team to simultaneously create text boxes, write comments and even draw." Has anyone else used it? What do you think of it?
To keep track of the individual activities in the chart, she uses Trello. Each task is its own card, which can be assigned to a team member, and can include deadlines and alerts. Trello has integrations with other tools such as Google Drive. "In our Chicas Poderosas weekly calls, we update the Trello board, checking up on what each Chica did, and we create and take ownership of new tasks for the next week."
She also has good advice like
The best tool is not the latest, or the most complex and automated. The best tool is always the one that is more natural for your team, the project and any other involved stakeholders.
If you do find a new tool that you want to implement, always take the time to schedule on-boarding sessions so that your team can practice using it, ask questions and share their challenges.
Do you use any of the tools she mentions? Do you have other ideas?
-=-=-=-=-=- Jayne Cravens Author, The LAST Virtual Volunteering Guidebook
It can also be helpful to use some time-tracking tools like Toggl or Harvest that allow remote volunteers or staff to see how much time they spend on their activities.
Yann ToledanoForum Moderator, TechSoup.orgDigital Marketing ConsultantYTConsulting.com@yanntol
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