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We are a small non-profit that runs one, week long summer camp program and has one paid employee. We currently have QB NP 2014 edition and are exploring getting into cloud hosting through QB so our director and our treasurer can have access. QB is saying that our current license would not roll over with the new hosting so we'd need to start all over. Does anyone have experience with this? Does it work well? It seems awful spendy just so two people can have access.
It is not difficult to convert a desktop QuickBooks to the online version. There is a utility to assist with this. QB Online is subscription based so you will have a monthly fee to pay. The regular price is $27 or 40 per month depending on the version selected. There are frequent "deals" with discounts for up to 50% through QuickBooks ProAdvisors (I'm one of these). I agree with you, it's going to be pricey for your organization. With the desktop version, you can create multiple users with different access. Let me know if you have more questions.
Are you talking about moving from Quickbooks desktop to Quickbooks Online, or are you talking about using Quickbooks desktop in a hosted environment?
It sounds, from what you describe, that you're talking about QB's enterprise-oriented hosting service, which can be very expensive. There are other cloud hosting services (eg www.cloud9realtime.com) that you can take a look at, but that also cost $40/mo/user.
Another approach is to use a remote desktop program like LogMeIn to enable users to access the QB computer itself from anywhere. The main drawback is that you can't have two users on the computer simultaneously, but it sounds like that's not a requirement. LogMeIn is $100/year for two computers, so that may be your most affordable solution. Note that Windows Remote Deskptop offers the same functionality for free, but you need to know how to set up your router appropriately, so LogMeIn may be the better option.
Isaac Shalevwww.Sage70.com - IT strategy, product and vendor selection, integration, and firstname.lastname@example.org(917) 859-0151@sage70inc
Thank you for these suggestions!
I just purchased the 3 user license of QB for Nonprofits through TechSoup's donation program. It was only $99.00 for the 3 user version, and you can set various permission levels for the other users- such as allowing them to print and view reports, but not letting them touch the accounts. Check out the Donation program.
Lea's Foundation for Leukemia Research, Inc.
I would recommend to host your QuickBooks nonprofit to the cloud. You can have realtime anywhere access, which would make collaboration very easy (it eased my work to 70%). Also, permissions can be controlled according to the level of access you want to grant.
QuickBooks Online is also an option, but with hosting the features set and data security is much advanced. Additionally, a cloud service provider ease work by handling IT hassles, setup, and upgrades.
Regarding pricing, I agree it can be a little expensive but you should try what @Pj_wills suggested or take service provider also give discounts to non-profits.
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